Deputations to the Board are generally used to provide the
Board with information not available in writing or not
brought before the Board as part of committee or staff
reports. Deputations are not a forum for debate between
deputants and directors, but are to be used as an
opportunity for the sharing of new information and the
clarification of issues.
COVID-19 deputation process
Due to the COVID-19 pandemic and the continuing need for social distancing, TCHC will be holding Board and Committee meetings virtually.
TCHC will be live-streaming its Board and Committee meetings and allowing members of the public to depute in real time.
If members of the public would like to depute to an item on the Agenda for a Board or Committee meeting, they have the option to do so by either:
- submitting a written deputation to the Deputations Team at firstname.lastname@example.org which will be circulated to the Board/Committee members; or
- contacting Sonia Fung at 416-981-4286 or email@example.com to confirm that they want to depute in real time via teleconference. Deputants must provide their name, phone number and the item(s) they wish to depute on.
The deadline to either confirm that you want to depute or to submit a written deputation to a Board or Committee meeting is 3:00pm on the business day before the meeting.
All deputations will be made public after the meeting is held. Oral deputations will be part of the audio video record of the meeting and will be posted to TCHC's YouTube channel. Written deputations, which comply with TCHC's Deputations Policy, will be posted with the meeting minutes. For this reason, please do not include personal information (like your phone number or address) in your deputation.
We will call you so that you can join the meeting and make your deputation, so you must provide a phone number that we can use to contact you during the meeting.
The Board or Committee may choose to hear all deputations at the same time or when it considers the Agenda item related to an individual deputation. For this reason, you must be available to make your deputation at any time during the meeting. If you are not available at the time that we call you, we will move on to the next member of the public who wants to make a deputation.
TCHC's Deputation Policy requires deputations to be respectful towards tenants, stakeholders, Directors and TCHC staffs and deputations that do not comply with these requirements will not be considered by the Board.
Thank you and stay safe.
Public Agenda and Meeting Materials
The Public Agenda and Meeting Materials for TCHC Board and Committee Meetings are posted seven (7) calendar days prior to the meeting.
Any member of the public may request to make an oral deputation on public items that are on the Agenda of the Board or a Committee of the Board. Deputations cannot be heard on items that are not on the meeting agenda.
Summary of the policy
This policy provides guidelines for using deputations as a means to further inform the Board of Directors of Toronto Community Housing on an item that is before them. The Policy confirms Toronto Community Housing's commitment to the consideration of stakeholder opinion and input.
Toronto Community Housing Board of Directors Deputation PolicyDeputation Policy for Stakeholders (PDF)