Building & Investment Committee (BIC) Meeting - September 18, 2014

Public Agenda

1. Approval of Public Meeting Agenda and Review of Agenda Order

Action: Approval

Pre-read: Agenda

Presenter: Chair

2. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read

• Agenda
• Conflict of Interest Policy

Presenter: Chair

3. Confirmation of the Public Meeting Minutes of July 17, 2014

Action: Approval

Pre-read: Minutes

Presenter: Chair

4. Business Arising from the Minutes and Committee Action Items Update

Action: Discussion

Pre-read: Action Item List

Presenter: Chair

Reports from the Building and Investment Committee Chair

5. Chair’s Report and Remarks

Action: Information

Pre-read: -

Presenter: Chair

Reports from Management

6. Regent Park Phase 3: Regent Park Athletic Grounds

Action: Information

Pre-read: BIC:2014-78

Presenter: Development Director

7. Regent Park Phase 3: Rental Block 28

Action: Information

Pre-read: BIC:2014-79

Presenter: Development Director

8. Update on Putting People First Recommendations 

Action: Approval

Pre-read: BIC:2014-80

Presenter: Director, Strategic Planning & Stakeholder Relations

9. Stand-alone Properties Sales & Relocation Update

Action: Information

Pre-read: BIC:2014-81

Presenter: Senior Manager, Commercial & Business Development

10. Energy Conservation and Utility Retrofit Incentives Available to Toronto Community Housing

Action: Information

Pre-read: BIC:2014-82

Presenter: VP, Facilities Management

Closed Meeting Agenda

A. Approval of Agenda and Review of Agenda Order

Action: Approval

Pre-read: Agenda

Presenter: Chair

B. Chair’s Poll re: Conflict of Interest

Action: Declaration

Pre-read

• Agenda
• Conflict of Interest Policy

Presenter: Chair

C. Confirmation of BIC Closed Meeting Minutes of July 17, 2014

Action: Committee Approval

Pre-read: Minutes

Presenter: Chair

D. Business Arising from the Minutes and Committee Action Items Update

Action: Discussion

Pre-read: Action Item List

Presenter: Chair

Reports from the Building and Investment Committee Chair

E. Confidential item from the BIC Chair

Action: Information

Pre-read: -

Presenter: Chair

F. Confidential item from the BIC Chair respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes 

Action: Information

Pre-read:

• BIC:C2014-76
• BIC:C2014-77

Presenter: Chair

G. Development Status Report from the Chief Development Officer

Action: Information

Pre-read: Verbal

Presenter: Interim President and Chief Executive Officer/Chief Development Officer

H. Confidential item including, but not limited to identifiable individuals, proposed, pending and current transaction with a third party and recommendations of proposed policy or processes

Action: Information

Pre-read: BIC:C2014-83

Presenter: Interim President and Chief Executive Officer/Chief Development Officer

I. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes 

Action: Approval

Pre-read: BIC:C2014-84 

Presenter: Development Director

J. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Approval

Pre-read: BIC:C2014-85

Presenter: VP, Resident and Community Services; and VP, Facilities Management

K. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Approval

Pre-read: BIC:C2014-86

Presenter: VP, Facilities Management

L. Confidential item respecting matters involving the security of the property of the corporation

Action: Information

Pre-read: BIC:C2014-87

Presenter: VP, Facilities Management

M. Confidential item respecting matters involving the security of the property of the corporation

Action: Information

Pre-read: BIC:C2014-88

Presenter: VP, Facilities Management

N. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Information

Pre-read: BIC:C2014-89

Presenter: VP, Facilities Management

O. Confidential item respecting matters involving the security of the property of the corporation

Action: Information

Pre-read: BIC:C2014-90

Presenter: VP, Facilities Management

P. Investment Advisory Committee Minutes of May 15, 2014

Action: Information

Pre-read: Minutes

Presenter: Chair, Investment Advisory Committee

Q. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Approval

Pre-read: BIC:C2014-91

Presenter: Chief Financial Officer

K. Confidential item respecting matters that are not required to be disclosed under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to personal matters about identifiable individuals, a proposed or pending transaction with a third party, and recommendations of proposed policy or processes

Action: Approval

Pre-read: BIC:C2014-86

Presenter: VP, Facilities Management

TERMINATION

Public Meeting Minutes

The Building and Investment Committee (“BIC”) of the Toronto Community Housing Corporation (“TCHC”) held a public meeting on September 18, 2014 at 9:05 a.m. in the Main Floor Conference Room at 931 Yonge Street, Toronto, M4W 2H2 and via teleconference.

Directors in Attendance:

Brian Kwan, BIC Chair – via telephone conference

Karen Newman

Directors Absent:

Councillor Maria Augimeri

Councillor Ana Bailao 

Audrey Wubbenhorst

Also present:

Marta Asturi, Legal Counsel and Assistant Corporate Secretary

Valesa Faria, Senior Manager, Commercial & Business Development

Jason Gorel, Chief Financial Officer and Treasurer

Heather Grey-Wolf, Development Director

Hugh Lawson, Director, Strategic Planning & Stakeholder Relations

Sheila Penny, Vice President, Facilities Management

Greg Spearn, President and Chief Executive Officer (Interim) / Chief Development Officer

Pamela Spencer, General Counsel and Corporate Secretary / Interim Vice President Human Resources

ON MOTION DULY MADE by Mr. Brian Kwan, seconded by Ms. Karen Newman and carried, the BIC elected Ms. Karen Newman as Chair for this meeting only and Mr. Brian Kwan joined the meeting by teleconference.

A quorum being present, Ms. Newman called the meeting to order, and  
Ms. Mirela Bolentiru served as recording secretary.

Item 1 - Approval of Agenda and Review of Agenda Order

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously approved the agenda as presented.

Item 2 - Declaration of Conflict of Interest

The Chair requested members of the Building and Investment Committee to indicate any agenda item in which they have a conflict of interest, together with the nature of the interest. No conflicts of interest were declared.

Deputations

The Chair polled for any deputations to be heard at the meeting. No deputations were received by the Secretary and none were declared at the meeting.

Item 3 - Confirmation of Building and Investment Committee Public Minutes – July 17, 2014

The BIC had before it the draft minutes for the July 17, 2014 public meeting.

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously confirmed the above-captioned public minutes of July 17, 2014, subject to amending Item 7 “Stand-alone Properties – Sales & Relocation Update”, third paragraph, last bullet on page 3, by replacing the words “legal and political” with “specific”.

Item 4 - Business Arising from the Minutes and Committee Action Items Update

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously received the report for information.

Item 5 - Chair's Reports and Remarks

No comments or remarks from the Chair.

Item 6 - Regent Park Phase 3: Regent Park Athletic Grounds, BIC:2014-78

The BIC had before it the above-captioned report (BIC:2014-78) from the President and Chief Executive Officer (Interim).

Management presented the report and a discussion ensued, including the following salient points:

• Management was seeking the BIC’s approval for an increase in the spending authority for the Regent Park Athletic Grounds (RPAG) in Regent Park Phase 3 from $2.25 million, as approved by the Board of Directors at its April 25, 2014 meeting, to $4.35 million.
• Incremental costs for TCHC are $175,000.
• The BIC discussed the impact of this project on other development projects and whether other projects benefit of similar facilities. 
  • Management explained that RPAG is an unique project and a key highlight of Phase 3 of the Regent Park revitalization. The project features a soccer field and practice cricket pitch, a new basketball court, a running track, a refurbished hockey rink and renovated rink maintenance building, and community flex spaces.

Motion carried

ON MOTION DULY MADE by Mr. Brian Kwan, seconded by Ms. Karen Newman and carried, the BIC unanimously adopted the report and resolved to approve:

1. An increase of $2.10 million in the spending authority for the Regent Park Athletic Grounds from $2.25 million approved in April 2014 (TCHC:C2014-24) to $4.35 million.
2. Incremental costs to TCHC in amount of $175,000 out of the $2.10 million increase. The City of Toronto and the Daniels Corporation will fund the balance of the increase in amount of $1.925 million.
3. Full implementation of the Regent Park Athletic Grounds budget, provided that the total net costs to TCH remain under $500,000, as outlined in this report.

Item 7 - Regent Park Phase 3: Rental Block 28, BIC:2014-79

The BIC had before it the above-captioned report (BIC:2014-79) from the President and Chief Executive Officer (Interim).

Management presented the report and a discussion ensued with respect to the sources of funds and risks associated with the rental project. 

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously adopted the report and recommended that the report be forwarded to the Board of Directors to:

1. Approve the implementation of the Phase 3 Rental Block 28 Anchor Business Plan (ABP) provided the total project budget remains within 5% of the projected $7.3 million anchor budget, inclusive of Toronto Community Housing (TCH) internal costs, as outlined in this report.
2. Authorize the Interim President and Chief Executive Officer or his designate to take the necessary action, incur capital commitments, and execute any and all documents as may be necessary in connection with the continued development and construction of Rental Block 28. Such commitments shall be made in accordance with the contractual arrangements between TCH and the Daniels Corporation and shall include, but not be limited to, additional consulting contracts, construction contracts, planning documents and other ancillary contracts and permits required to give effect to the above recommendation.

Item 8 - Update on Putting People First Recommendations, BIC:2014-80

The BIC had before it the above-captioned report (BIC:2014-80) from the President and Chief Executive Officer (Interim).

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously received the report for information.

Item 9 - Stand-alone Properties Sales & Relocation Update, BIC:2014-81

The BIC had before it the above-captioned report (BIC:2014-81) from the President and Chief Executive Officer (Interim).

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by 
Mr. Brian Kwan and carried, the BIC unanimously received the report for information and recommended that the Board of Directors be updated accordingly.

Item 10 - Energy Conservation and Utility Retrofit Incentives Available to Toronto Community Housing, BIC:2014-82

The BIC had before it the above-captioned report (BIC:2014-82) from the President and Chief Executive Officer (Interim).  

Management has been working on data gathered with respect to the subsidies available to the residents who pay directly their utility costs for a better understanding and interpretation.

Motion carried

ON MOTION DULY MADE by Ms. Karen Newman, seconded by Mr. Brian Kwan and carried, the BIC unanimously received the report for information.

TERMINATION - PUBLIC MEETING

Motion carried

ON MOTION DULY MADE by Mr. Brian Kwan, seconded by Ms. Karen Newman and carried, the BIC resolved to terminate the public meeting at 9:26 a.m.