Evaluation and award process

Evaluation and award process

​​​​​​After submission, Toronto Community Housing will review all proposals to determine the successful bidder based on the evaluation criteria stated in the bid document. Different procurement methods have different selection criteria.

Public tender / Request for Proposal (RFP)

  • Toronto Community Housing reviews all proposals according to the stages of the proposal evaluation.
  • Proposals are awarded based on evaluation criteria set out in the bid document.
  • If there are mathematical errors, unit prices will prevail.
  • Proposals must comply all​ mandatory requirements or they will be disqualified.

Open competitive prequalification process (RFVQ)

  • Toronto Community Housing reviews all proposals according to the stages of the proposal evaluation, except the pricing/rate bid form.
  • There is no awarding in this process. Bidders must meet minimum criteria to be prequalified and enter onto the roster.​
  • A spot on the roster is normally awarded for three years, unless otherwise indicate​​d in the RFVQ.

Invitation competitive process, Request for Quotation (RFQ) and direct award

  • Toronto Community Housing reviews proposals to confirm that all mandatory requirements are met.
  • Awards are generally granted to the lowest compliant bidder who meets the specifications and mandatory requirements.​​